DATE: July 12, 2022
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: W.M. Lyles Agreement for General Contractor and Emergency Services
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process, consistent with Administrative Policy 34 for unusual or extraordinary circumstances, as W.M. Lyles, Co. is uniquely qualified and experienced to provide general contractor and emergency services work on water and wastewater systems; and
2. Approve and authorize the Chairman to execute an Agreement with W.M. Lyles Co. for emergency repair services, converted from Purchasing Agreement No. 20-451, effective December 20, 2020, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $750,000.
REPORT
Approval of the recommended actions will allow the current Purchasing Agreement No. 20-451, effective December 20, 2020, with W.M. Lyles (Exhibit B), Co. to be converted to a Board Agreement, to provide reliable on-site emergency repairs and general contractor services for Fresno County Special Districts (Special Districts). A suspension of competition is requested because W.M. Lyles, Co. is the only contractor with experience working on Special Districts water and wastewater systems that have reliably responded to emergency requests at Special Districts sites throughout the County. The Department has in the past been able to utilize other contractors for these services, but due to the current construction market W.M. Lyles, CO. has been the only consistent vendor bidding and agreeing to Special District jobs. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If the recommended actions are not approved, it would be nearly impossible for staff to find another contractor that is available for emergencies 24-hours ...
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