DATE: October 22, 2024
TO: Board of Supervisors
SUBMITTED BY: Paul Nerland, County Administrative Officer
Edward Hill, Chief Operating Officer/Interim Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Tone Consulting Group LLC for Broadband Consulting Services
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34), determine that an exception to the competitive bidding requirements under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an Agreement with Tone Consulting Group LLC as the vendor currently provides broadband consulting services and it is the only vendor able to continue services without causing major delays in the County's broadband projects; and
2. Approve and authorize the Chairman to execute a retroactive Agreement with Tone Consulting Group LLC for broadband consulting services, effective July 1, 2024, not to exceed three consecutive years, which includes a two-year base contract and one optional one-year extension, total not to exceed $722,000.
REPORT
There is no additional Net County Cost associated with the recommended actions. Approval of the recommended actions will allow the County to continue using broadband consulting services from Tone Consulting Group LLC (TCG). This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the County would have to find alternative solutions for obtaining broadband and grant management consultation services, in addition to developing a countywide broadband strategic plan.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County find under AP 34 that an exception to the competitive bidding requirement is satisfied, and a suspension of competition is warranted due to unusual or extraordinary circumstance...
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