DATE: October 24, 2023
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with Spire Soft LLC
RECOMMENDED ACTION(S):
TITLE
1. Under Administrative Policy No. 34 for competitive bids or requests for proposals (AP 34) determine that an exception to the competitive bidding requirement under AP 34 is satisfied and a suspension of competition is warranted due to unusual or extraordinary circumstances, and that the best interests of the County would be served by entering into an agreement with Spire Soft LLC, as the founder was the lead developer in creating the primary enterprise management system used by the Probation Department and justice partners; and
2. Approve and authorize the Chairman to execute an Agreement with Spire Soft LLC to provide software maintenance for Department-specific applications, software development, software integration, and reporting data requests for the Probation Department, effective October 24, 2023, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,264,265.
REPORT
There is no increase in Net County Cost associated with the recommended actions. Approval would allow the Probation Department to utilize Spire Soft LLC for the software maintenance for Department-specific applications, software development, software integration, and reporting data requests. The founder of Spire Soft LLC developed the Department's primary and core enterprise management system while working as the lead developer for Agreeya Solutions, Inc. pursuant to County Agreement No. 22-085, and has since left that company and started his own company. These systems are currently integrated with other justice partners. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the County may have to complete a request for proposal, which will hinder the Probation Department's ability to mai...
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