DATE: May 25, 2021
TO: Board of Supervisors
SUBMITTED BY: Lisa A. Smittcamp, District Attorney
SUBJECT: Amendment III to Agreement with ViaTRON Systems, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment III to Agreement No. 19-005 with ViaTRON Systems, Inc., for scanning and shredding services, to provide for an increase in unit price with no change to the four year term, ending December 31, 2021, or compensation maximum of $287,317.
REPORT
There is no increase in Net County Cost associated with the recommended action. The original Purchasing agreement was for a two-year term, ending December 31, 2019, with two optional one-year extensions, and contained a maximum compensation not to exceed $87,317. Amendment I to the Agreement converted the Purchasing agreement to a Board agreement (Agreement No. 19-005) and increased the maximum compensation amount to $287,317 for the entire four-year term, ending December 31, 2021. Amendment II increased the unit pricing schedule and authorized the District Attorney to execute any extensions under the agreement. The recommended Amendment III updates certain provisions of the agreement to reflect the County's standard Board agreement provisions, and provides for an increase in unit price with no change to the maximum compensation of the agreement. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the District Attorney's Office will not be able to complete the scanning project.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended Amendment III revises the pricing schedule from .038 per scanned page to a flat rate fee of $150 per box but makes no changes to the maximum compensation amount of $287,317. Sufficient appropriations and estimated revenues are included in the District Attorney's FY 2020-21 Org 2860 Adopted Budget and the FY 2021-22 Budget Request.
DISCUSSION:
On Decembe...
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