DATE: May 8, 2018
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Granicus, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 under the "unusual or extraordinary circumstances" exception in order to continue using Granicus software products and services for agenda management product creation and publication.
2. Approve and authorize the Chairperson to execute a new Agreement with GovDelivery, LLC, a Minnesota Limited Liability Company doing business as Granicus, effective June 3, 2018, for a term not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, and authorizing the Director of Internal Services/Chief Information Officer to purchase additional Granicus products and services up to approximately $53,000, to enhance the County's provision of government services, total not to exceed $455,000.
REPORT
Granicus, Inc. has provided various software for the County to use for automated agenda item creation, approval and tracking, as well as real-time video streaming of Board meetings, for over three years. This agreement will provide the County with the ability to continue accessing Granicus products and services, including ongoing support and maintenance of its software.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the County will have to cease using the Granicus software. Since multiple County departments use Granicus, terminating use of this software and implementing an alternative solution would be very costly and time consuming.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Internal Services Department (ISD) is requesting that the County waive the competitive bidding process under Administrative Policy No. 34 under the "unusual or extraor...
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