DATE: July 10, 2018
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Amendment III to Agreement 12-540 with Motorola, Inc. for Maintenance and Support
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment III to Agreement No. 12-540 with Motorola Inc. to extend the term of the existing agreement for the maintenance and software support of Public Safety Information System equipment from September 1, 2018 to August 31, 2023 and increasing the contract maximum by $831,281 to a total of $6,649,932.
REPORT
There is no increase in Net County Cost associated with the recommended action. Your Board approved Agreement 12-540 on October 23, 2012, subsequent Amendment I on April 22, 2014 and subsequent Amendment II on December 6, 2016 to provide maintenance and support for the Public Safety Information System (PSIS). Amendment III will provide continued maintenance for the Corrections Management System (CMS), as well as time and materials support of Computer Aided Dispatch (CAD), Records Management System (RMS), and ancillary support systems until the replacement systems are implemented.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. The Sheriff-Coroner's Office purchased the Public Safety Information System in 2005 and ongoing maintenance is necessary.
FISCAL IMPACT:
There is no additional Net County Cost associated with this agreement. Sufficient appropriations for ongoing maintenance costs for this equipment will be included in the Sheriff-Coroner's Org 3111 FY 2018-19 budget request. Appropriations for subsequent years will be included in the Sheriff-Coroner's requested budgets.
DISCUSSION:
On October 23, 2012, your Board approved an agreement with Motorola Inc. for the continued maintenance and support fees of the modulars as well as the purchase of necessary hardware and software upgrades to the Public Safety Information System (PSIS). The PSIS, which was implemented in modular ...
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