DATE: July 10, 2018
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Contract No. 16-S-04, West Annex Jail, Change Orders
RECOMMENDED ACTION(S):
TITLE
Authorize the Chairman to execute Contract Change Orders up to 5% ($4,087,800) of the construction contract total for Contract No. 16-S-04, West Annex Jail.
REPORT
Approval of the recommended action will authorize the Chairman, with a recommendation from the Director of the Department of Public Works and Planning (Director), to execute pending and future contract change orders necessary to complete construction of the West Annex Jail Project, in the amount up to $4,087,800, which is 5% of the construction contract total, thus expediting the change order approval process. The item pertains to a project to be located in District 3, the impact of which will be countywide.
ALTERNATIVE ACTION(S):
No viable alternative action is available. If this authorization request for contract change orders is not approved, further delays may be incurred in construction of the West Annex Jail Project due to the time necessary to obtain approval for required construction work on the Project.
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. Sufficient appropriations and estimated revenues are included in the Department of Public Works and Planning - Capital Projects Orgs 8845 and 8846 FY 2017-18 Adopted Budget and the FY 2018-19 Recommended Budget.
DISCUSSION:
On November 14, 2017, the Board conditionally awarded Contract No. 16-S-04 to Bernard Bros., Inc. (Bernards) for the construction of the West Annex Jail, subject to approval of the award by the California Department of Finance. Following notification receipt of the requisite State approval, a Notice of Award Letter was issued to the County on December 19, 2017. Notice to proceed was issued January 12, 2018, with an allowable start date to be on the job site of Ja...
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