DATE: August 7, 2018
TO: Board of Supervisors
SUBMITTED BY: Jean M. Rousseau, County Administrative Officer
SUBJECT: Retroactive Agreement with the Superior Court
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Agreement with the Superior Court of California for charges to County Departments for the Court's Odyssey System access, door access, badges, and WiFi usage effective August 1, 2018, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $600,000.
REPORT
There is no additional Net County Cost associated with the recommended action, which will allow the Superior Court of California (Court) to begin charging County departments for access to the Court's Odyssey system, automated door access, badges, and WiFi usage. The departments that will be charged are listed on Exhibit 2 to the recommended agreement. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, the Court will not provide County departments with access to the Odyssey system, automated door access, badges, or WiFi usage, impacting the ability of each listed department to conduct County business efficiently.
RETROACTIVE AGREEMENT:
The recommended agreement is retroactive due to the effective date of August 1, 2018, and the associated timeline for bringing this item to your Board.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The County departments listed on Exhibit 2 to the recommended agreement have included sufficient funding in each of their FY 2018-19 budget requests and will continue to do so for subsequent years. The Court charges are detailed on Exhibit 1 to the recommended agreement. The charges are based on actual costs for materials and maintenance and time studies for labor costs. The charges are subject to change on a yearly basis based on actual costs.
The agreeme...
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