DATE: October 9, 2018
TO: Board of Supervisors
SUBMITTED BY: Paul Dictos, CPA, Assessor - Recorder
Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: First Amendment to the Agreement with BMI Imaging Systems, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment I to Agreement No. A-16-676 with BMI Imaging Systems, Inc. for additional professional services related to imaging system upgrades, effective upon execution with no change in potential term to December 5, 2021 and increasing the maximum Agreement cost by $331,279 to a total not to exceed $437,779.
REPORT
Approval of the recommended action will increase the five-year maximum Agreement cost from $106,500 to $437,779. The additional cost to upgrade the current BMI functionality will upgrade the current client application for Windows 10 compatibility, consolidate all official record images into one central location, and bring the Recorder's Office into compliance with California Government Code ? 27322.2. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the Recorder's Office would be prevented from fully complying with California Government Code ? 27322.2.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The potential five-year Agreement total of $437,779 will be fully funded by the Recorder's Document System Org 1044. Initial cost for one-time fees total $262,379 are included in the Assessor-Recorder Org 1048 Adopted Budget for FY 2018-19. Cost for additional years will be included in subsequent annual budget requests.
DISCUSSION:
The Fresno County recorder is responsible for recording, maintaining and preserving all official records and indices associated with land records, and all documents associated with vital statistics including births, deaths, and marriages. The Recorder's Office must have a system of reproducing recorded docum...
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