DATE: November 6, 2018
TO: Board of Supervisors
SUBMITTED BY: Oscar J. Garcia, CPA
Auditor-Controller/Treasurer-Tax Collector
SUBJECT: Agreement with Heartland Payment Systems to provide electronic payment processing
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of electronic payment processing services.
2. Approve and authorize the Chairman to execute an agreement with Heartland Payment Systems to provide electronic payment and processing transaction services and credit/debit card payment transaction services effective December 1, 2018 through November 30, 2023 which includes a three-year base contract and two optional one-year extensions, with a total budgeted amount of $550,000.
3. Authorize the Auditor-Controller/Treasurer-Tax Collector to execute all documents necessary or convenient to use electronic payment processing transaction services and credit/debit card payment transaction services.
REPORT
Approval of the recommended actions would authorize Heartland Payment Systems to provide credit/debit card and electronic check processing via the County's website and at various County Locations for a three-year period and provide the option for two one-year extensions upon the written consent of both parties. The budgeted amount of the contract, including the two one-year extensions, is $550,000, or $110,000 per year, at no increase in Net County Cost. This item is countywide.
ALTERNATIVE ACTION(S):
There is no other viable option. Failure to approve the agreement would result in the County no longer being able to accept credit/debit card and electronic check payments via website or at various County locations.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that the County waive the competitive bidding process consistent with Administrativ...
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