DATE: December 11, 2018
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Master Agreement for Audiovisual Equipment and Services
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a Master Agreement for audiovisual equipment and services, effective December 11, 2018, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $5,000,000; and
2. Authorize the Director of Internal Services/Chief Information Officer or his/her designee to add additional contractors to this Agreement as they are identified, and execute such amendments. The additional contractors will agree to the terms and conditions of the Master Agreement, subject to the review and approval of County Counsel as to legal form and the Auditor-Controller/Treasurer-Tax Collector as to accounting form, without such amendments returning to the Board of Supervisors for approval; and
3. Adopt Budget Resolution increasing the FY 2018-19 appropriations and estimated revenues for the Internal Services Department - Information Technology Division Org 8905 in the amount of $200,000 (4/5 vote).
REPORT
Approval of the first and third recommended actions will allow the County to acquire competitively bid audiovisual services and equipment to help maximize the County's flexibility in furnishing and updating its various conference and training rooms. Approval of the second recommended action will allow the Director of Internal Services/Chief Information Officer to execute amendments for the purpose of adding additional qualified contractors to the Master Agreement without modification of any terms, conditions, or agreement amounts. This item is countywide.
ALTERNATIVE ACTION(S):
If the Board does not approve the recommended actions, County departments would not have access to an efficient method to update their conference and trainin...
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