DATE: January 29, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Agreement with Levi, Ray & Shoup, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Levi, Ray & Shoup, Inc. for a digital report management system and data conversion services, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $355,000.
REPORT
There is no increase in Net County Cost associated with the recommended action, which will allow the Internal Services Department - Information Technology Services Division (ISD-IT) to migrate the County's current digital report management system onto a new, less expensive and more user-friendly system. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the County will be unable to upgrade out of the current system. While this will not interrupt service, it will result in additional costs to maintain the current system.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The proposed agreement has a total compensation amount, including license fees and consulting service fees, not to exceed $355,000 for the entire five (5) year term of the agreement. This agreement allows for the conversion out of the current digital report management system and will decrease overall costs by approximately 40%. User departments will see savings in the form of reduced charges for use of the software. Sufficient appropriations for the costs associated with the proposed agreement are included in the Department's Org 8905 FY 2018-19 Adopted Budget and will be included in subsequent recommended budgets.
DISCUSSION:
On June 26, 2018, the County of Fresno on behalf of ISD-IT issued Request for Proposal (RFP) No. 18-060 for Electronic Reports ...
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