DATE: January 29, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: Second Amendment to Agreement No. 14-055 with Oracle America, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances in order to continue support of Oracle America Inc.'s PeopleSoft financial, human resource, and database products; and
2. Approve and authorize the Chairman to execute Amendment Two to Agreement No. 14-055 with Oracle America, Inc. extending the term by five years from February 6, 2019 to February 5, 2024 and increasing the total compensation amount by $7,500,000, to a total not to exceed amount of $16,000,000.
REPORT
Approval of the recommended actions will allow the County to continue its master agreement with Oracle America, Inc. (Oracle) for continuous maintenance and technical support for PeopleSoft's Financial Supply Chain Management (FSCM) module, Human Capital Management (HCM) module, and Budget and Planning System, as well as various Oracle databases. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended actions, the County will not be able to continue using Oracle's PeopleSoft products to complete various financial and human resources related tasks that are essential to County operations.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Internal Services Department (ISD) is requesting the Board suspend the competitive bidding process consistent with Administrative Policy No. 34 under the "unusual or extraordinary circumstances" exception in order for Oracle to continue providing maintenance and support for the PeopleSoft products used by the County since 1994. Oracle software is proprietary; as a result, only Oracle can provide the required maintenance, licensing, and support ...
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