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File #: 19-0436    Version: 1 Name: Agreement with N. Harris Computer Corporation for iNovah Software, Hardware, Maintenance and Support
Type: Agenda Item Status: Approved
File created: 4/3/2019 In control: Internal Services
On agenda: 5/7/2019 Final action: 5/7/2019
Enactment date: Enactment #: Agreement No. 19-201
Title: 1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of maintenance and support for cashiering systems and software for County departments; and 2. Approve and authorize the Chairman to execute an Agreement with N. Harris Computer Corporation for iNovah cashiering software, hardware, and software maintenance and support, effective May 7, 2019, not to exceed ten consecutive years, which includes a five-year base contract and five optional one-year extensions, total not to exceed $890,000.
Attachments: 1. Agenda Item, 2. Suspension of Competition Acquisition Form, 3. Agreement A-19-201 with N. Harris Computer Corporation
DATE: May 7, 2019

TO: Board of Supervisors

SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer

SUBJECT: Agreement with N. Harris Computer Corporation for iNovah Software, Hardware, Maintenance and Support

RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of maintenance and support for cashiering systems and software for County departments; and

2. Approve and authorize the Chairman to execute an Agreement with N. Harris Computer Corporation for iNovah cashiering software, hardware, and software maintenance and support, effective May 7, 2019, not to exceed ten consecutive years, which includes a five-year base contract and five optional one-year extensions, total not to exceed $890,000.
REPORT
Approval of the recommended actions will continue the County's use of the iNovah cashiering system with integrated remittance processing capabilities within the Department of the Auditor-Controller/Treasurer-Tax Collector and the Department of Public Health. The proposed agreement will also expand services to include the Agriculture Department. This item is countywide.

ALTERNATIVE ACTION(S):

There are no viable alternative actions. The current iNovah system is only supported by N. Harris Computer Corporation. The cost to replace the current in-place system, and provide the necessary staff training for a new system would vastly exceed the current single-year costs of the iNovah system.

SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:

The Department of Internal Services' request to waive the competitive bidding process is consistent with Administrative Policy No. 34, as the iNovah system is currently implemented within two departments: the Department of the Auditor-Controller/Treasurer-Tax Collector and the Department of Public Health. Replacin...

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