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File #: 19-0502    Version: 1 Name: Agreement with Quinn Company
Type: Agenda Item Status: Approved
File created: 4/12/2019 In control: Public Works & Planning
On agenda: 6/4/2019 Final action: 6/4/2019
Enactment date: Enactment #: Agreement No. 19-249
Title: 1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as Quinn Company is the only authorized Caterpillar, Inc. equipment maintenance and repair vendor in the County's service area. 2. Approve and authorize the Chairman to execute an Agreement with Quinn Company for landfill equipment maintenance and repair services, effective July 1, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $5,000,000.
Attachments: 1. Agenda Item, 2. Suspension of Competition Acquisition Request, 3. Agreement A-19-249 with Quinn Company
DATE: June 4, 2019

TO: Board of Supervisors

SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning

SUBJECT: Agreement with Quinn Company

RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as Quinn Company is the only authorized Caterpillar, Inc. equipment maintenance and repair vendor in the County's service area.

2. Approve and authorize the Chairman to execute an Agreement with Quinn Company for landfill equipment maintenance and repair services, effective July 1, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $5,000,000.
REPORT
Approval of the recommended actions will provide support, maintenance, and repair of existing Caterpillar, Inc. (Cat(r)) landfill equipment at the American Avenue Disposal Site (AADS). Quinn Company is the authorized local Cat(r) equipment maintenance and repair service provider permitted by Caterpillar, Inc. within the County. This item is countywide.

ALTERNATIVE ACTION(S):

There are no viable alternative actions. Quinn Company is the only authorized Cat(r) vendor allowed to work in the County's service area and having other vendors provide service work on Cat(r) equipment may void the warranties and/or guarantees.

SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:

The Department's request to suspend the competitive bidding process is consistent with Administrative Policy No. 34 as Quinn Company is the only service provider in the County authorized by Caterpillar, Inc. to perform warranty service and repairs on Cat(r) equipment. Additionally, Quinn Company's maintenance and repair technicians are Cat(r) certified on a continuous basis to ensure they are qualified to perform all necessary equipment service and repairs to factory specif...

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