DATE: June 18, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Master Agreement for Vehicle Collision Repair Services
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a Master Agreement with multiple vendors for Vehicle Collision Repair Services, effective July 1, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,225,000.
2. Authorize the Director of Internal Services/Chief Information Officer or his designee to add additional contractors to this Agreement, without modification of any terms, conditions, or agreement amounts, as they are identified, without returning to the Board of Supervisors with amendment(s), subject to the review and approval of County Counsel and the Auditor-Controller/Treasurer-Tax Collector's Office.
REPORT
Approval of the first recommended action will allow the County to utilize the services of competitively bid collision repair services for County vehicles from multiple vendors to help maximize the County's flexibility, as repairs are needed. Approval of the second recommended action will allow the Director of Internal Services/Chief Information Officer to execute amendments for the strict purpose of adding additional qualified contractors to the Master Agreement without modification of any terms, conditions, or agreement amounts. This item is countywide.
ALTERNATIVE ACTION(S):
Not approving the recommended action would leave the Internal Services Department - Fleet Services (ISD-Fleet) without an efficient method of repairing fleet vehicles as they are involved in accidents. Currently, these repairs are accomplished through blanket purchase orders. These costs are projected to exceed the Purchasing Manager's authority over the coming years, primarily due to the increasing number of County vehicles. This Master Agreement is intend...
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