DATE: June 18, 2019
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director, Department of Social Services
SUBJECT: Amendment to Agreement with DXC Technology Services LLC for Maintenance and Operation of the CalWIN Welfare Data Management System
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Amendment I to Agreement No. 15-058 with DXC Technology Services LLC for Maintenance and Operation of CalWIN, exercising the optional three-year extension from February 1, 2020 to January 31, 2023 and increasing the maximum for the full 10-year period by $123,735,899 to a total of $721,234,533.
REPORT
Approval of the recommended action will formally incorporate two previously completed software coding projects, increase the maximum compensation to account for the associated costs, and enable 18 California counties, including Fresno, to continue use of the CalWIN welfare data management system until the transition to the CalSAWS system in late 2022. The cost of services will be shared among all 18 counties, with the County's share of cost met with Federal, State, 1991 Social Services Realignment, and County General Fund, with no increase in Net County Cost. This item is countywide.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Should your Board choose not approve the recommended action, the Department will not be authorized to pay for its share of CalWIN services and may lose access to the system. Without CalWIN, the County would not have sufficient resources to administer social services programs within the timeframes mandated by State and Federal regulations.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The total maximum cost to be shared by all 18 counties is $360,488,459 for the current five-year term, $218,802,723 for the upcoming three-year term, and $141,943,351 for the optional two-year term.
The County is responsible for payment of the Department's CalW...
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