DATE: July 9, 2019
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Agreement with JBI, LTD
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that is in the best interest of the County to suspend the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances, as JBI is the only vendor that provides its proprietary RMS system, which assists the Probation Department with all aspects of the Federal Title IV-E program; and
2. Approve and authorize the Chairman to execute Agreement with JBI, LTD for services for the Federal Title IV-E program effective July 25, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $600,000.
REPORT
There is no Net County Cost associated with the recommended actions. The costs for the recommended agreement will be funded with Title IV-E revenue. The program is designed to provide case management services to juveniles at imminent risk of being removed from their home and placed in a foster or group home, or who are already in a foster or group home. Approval of the recommended actions will allow JBI, LTD (JBI) to continue to provide professional services associated with assisting the Probation Department with all aspects of its Federal Title IV-E claims. A suspension of competition is being requested because the JBI program, including the random moment time keeping system (RMS), is proprietary, and Probation staff have been trained in this system. Switching to another company would require significant time and resources to retrain staff on a new program/system. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended actions are not approved, the Probation Department will not have the invaluable services JBI offers in assuring that Probation's Title IV-E claims are in compliance with Federal and State regulations.
SUSPENSION OF COM...
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