DATE: July 9, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Master Equity Lease Agreement with Enterprise Fleet Management, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a Master Equity Lease Agreement with Enterprise Fleet Management, Inc., which provides the financing ability and infrastructure to lease vehicles, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions.
2. Authorize the Director of Internal Services/Chief Information Officer or his/her designee to authorize and execute documents associated with the day-to-day activities of the Enterprise Master Equity Lease Agreement.
REPORT
The recommended actions will allow the Internal Services Department - Fleet Services Division (ISD - Fleet) to provide an alternative method for County departments to procure vehicles through an open-end leasing model that will allow departments to replace aged vehicles without requiring high up-front budgetary dollars. The proposed Master Equity Lease Agreement (MELA) will not replace the current County ownership and acquisition of vehicles. Instead, this will supplement the County's existing fleet ownership. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board could choose not to approve the recommended actions, and the ISD - Fleet Services Division would continue with its current method of procuring vehicles for County departments.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The MELA does not create any financial obligation on the part of the County. Once the MELA is executed, it will allow the County to enter into lease schedules, which will incorporate the terms of the MELA by reference. The MELA allows a department to add vehicles or replace aged vehicles without requiring high up-front budgetary dolla...
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