DATE: July 9, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
Steven E. White, Director, Department of Public Works and Planning
SUBJECT: Agreement with BlueDAG, LLC.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of Americans with Disabilities Act surveying software; and
2. Approve and authorize the Chairman to execute an Agreement with BlueDAG LLC. for Americans with Disabilities Act surveying software, effective July 9, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $370,000.
REPORT
Approval of the recommended actions will allow for the use of BlueDAG software to assess facilities, roads and right-of-ways, sidewalks, parking garages and lots, and trails to generate a comprehensive plan to address potential access issues. This item is countywide.
ALTERNATIVE ACTION(S):
The County could utilize existing staff to perform these services; however, the cost in required staff time to prepare the same results would be prohibitive.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department of Internal Services request to waive the competitive bidding process is consistent with Administrative Policy No. 34 as the BlueDAG system has more robust tools for facility evaluation, especially in terms of dynamic GPS tagging, than other available systems. In addition, the BlueDag system exists as a standalone solution whereas other systems lack the dynamic suite of tools and/or include expensive additional functionality not required for the intended project. The Internal Services Department - Purchasing concurs with the Department's request to suspend the competitive bidding process.
FISCAL IMPACT:
There is no...
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