DATE: August 6, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Agreement with Clearwater Compliance, LLC, d.b.a. Clearwater Insights LLC
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Clearwater Compliance LLC, d.b.a. Clearwater Insights LLC for software products and professional services related to security compliance with the Health Insurance Portability and Accountability Act, effective upon execution, not to exceed five consecutive years, which includes a three-year base contract, and two optional one-year extensions, total not to exceed $300,000.
REPORT
Approval of the recommended action will allow the County to obtain Clearwater Insights LLC (Clearwater) IRM Analysis software and professional services to ensure compliance with the Health Insurance Portability and Accountability Act (HIPAA) and assist in ensuring the County meets these requirements during Office for Civil Rights (OCR) audits. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board could:
1) Direct staff to negotiate or draft an agreement with the second-ranked bidder for HIPAA compliance-related software; or
2) Direct staff to issue a new Request for Proposal (RFP) for HIPAA compliance-related software.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs associated with the proposed agreement will not exceed $300,000 for the total possible 5-year term of this agreement. Sufficient appropriations are included in the FY 2019-20 Internal Services Department - Information Technology Services Division Org 8905 Recommended Budget. Ongoing costs for the remaining term of the agreement will be included in future budget requests.
DISCUSSION:
On October 18, 2018, the County of Fresno, on behalf of the Internal Services Department, issued Request for Proposal (RFP) No. 19-022 for Security Compliance Software to two thou...
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