DATE: August 6, 2019
TO: Board of Supervisors
SUBMITTED BY: Kirk Haynes, Chief Probation Officer
SUBJECT: Retroactive First Amendment to Master Agreement for Training Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute retroactive First Amendment to Agreement No. 17-297, Master Agreement for Training Services, effective June 1, 2018 with no change in term to May 31, 2022, and increasing the maximum by $220,000 to a total of $795,000.
REPORT
There is no Net County Cost associated with the recommended action. The recommended amendment would increase the annual maximum compensation by $55,000, to $170,000, and the total maximum compensation to $795,000, in order to meet the training needs of the Department. The Master Agreement for Training Services utilizes a variety of trainers who can provide certified courses that meet the Standards and Training for Corrections (STC) standards set forth by the Board of State and Community Correction (BSCC). The costs of these trainings are offset with State STC funding. This item is countywide.
ALTERNATIVE ACTION(S):
If your Board does not approve the recommended action, pending invoices for services already provided would not be paid. The Probation Department would work with Purchasing Division of the Internal Services Department to find alternatives to meet the future training needs of the Probation Department, which cannot be met with the current compensation limits in the Agreement.
RETROACTIVE AGREEMENT:
Due to staff oversight, an amendment to this agreement was not brought to your Board for approval in advance of the annual maximum compensation being reached and prior to the end of the annual contract period. Staff tracks costs associated with these services; however, due to an increase in need for training, it was discovered in April 2019 that the agreement maximum had been exceeded. Due to exceeding the annual maximum, invoices have not been paid. If your Board approves the...
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