DATE: August 20, 2019
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: Retroactive Agreement with RR-M Reyna Inc., for Decedent Removal Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive Agreement with RR-M Reyna Inc., for decedent removal services, effective May 16, 2019, which includes a three-year base contract and two optional one-year extensions, total not to exceed $1,230,000.
REPORT
There is no increase in Net County Cost associated with the recommended action. The item brought before your Board, if approved, will provide for decedent removal services to transport deceased from the scene of death to the Coroner's Office. This item is countywide.
ALTERNATIVE ACTION(S):
Non-approval of the recommended agreement would cause a disruption in the ability of the Coroner's Office to provide decedent removal services throughout Fresno County since the current agreement for such services expired May 15, 2019.
RETROACTIVE AGREEMENT:
The agreement is retroactive to May 16, 2019. The RFQ was initially issued on April 10, 2019 with a closure date of May 6, 2019. The closing date was extended to May 20, 2019 with the issuance of an addendum to the RFQ. The tentative award notice went out on May 29, 2019 with a one-week time frame for vendors to dispute the Department's decision. The final agreement was signed by RR-M Reyna Inc. on July 30, 2019.
FISCAL IMPACT:
There is no increase in Net County Cost (NCC) associated with the recommended action. The maximum cost associated with this agreement is $738,000 for the three-year period of May 16, 2019 to May 15, 2022. If the options are exercised for years 4 and 5, the maximum costs per year will be $246,000 with a total 5-year maximum of $1,230,000. Actual expenditures for decedent removal services will be determined by the number of removals, location and type of services required. The estimated cost of decedent remo...
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