DATE: September 10, 2019
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director, Internal Services/Chief Information Officer
SUBJECT: Agreement with Officestoredepot.com, Inc. for Printer and Plotter Repair
Services
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with Officestoredepot.com, Inc. for countywide printer and plotter repair services, effective September 16, 2019, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $250,000.
REPORT
Approval of the recommended action will authorize Officestoredepot.com, Inc (OSD) to provide printer and plotter repair services to County printers and plotters on an as-needed basis. This item is countywide.
ALTERNATIVE ACTION(S):
Your Board could:
1) Direct staff to negotiate and draft separate agreements, with one for printer repair services, and the other for plotter repair services; or
2) Direct staff to issue a new Request for Quotation (RFQ) for printer and plotter repair services.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Costs are estimated not to exceed $250,000 for the total possible five-year term of the recommended agreement. Costs associated with these services are recovered through charges to user departments. Sufficient appropriations are included in the FY 2019-20 Internal Services Department - Information Technology Services Division Org 8905 Recommended Budget. Costs for additional years will be included in subsequent requested budgets.
DISCUSSION:
On April 10, 2019, the County of Fresno, on behalf of the Internal Services Department, issued Request for Quotation (RFQ) No. 19-065 for printer and plotter repair services to four hundred and seventy-eight (478) vendors registered in Public Purchase. Vendors were given the option of providing quotations for either printer or plotter repair services, or both.
Th...
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