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File #: 19-0455    Version: 1 Name: Agreement with Consultants for Miscellaneous On-Call Professional Services
Type: Agenda Item Status: Approved
File created: 4/5/2019 In control: Public Works & Planning
On agenda: 10/8/2019 Final action: 10/8/2019
Enactment date: Enactment #:
Title: 1. Authorize the Director of the Department of Public Works and Planning, or designee, to negotiate agreements with up to thirty (30) private engineering and architectural firms to provide multi-disciplinary on-call professional consultant services, effective upon execution, not to exceed five consecutive years, each of which will provide for a three-year base contract and two optional one-year extensions, total not to exceed $500,000 to $600,000, a combined maximum total of $18,000,000; and 2. Authorize the Director of the Department of Public Works and Planning, or designee, upon review and approval by County Counsel as to legal form and Auditor-Controller/Treasurer-Tax Collector as to accounting form, to execute the Consultant Services Agreements to expedite services needed on various projects.
Attachments: 1. Agenda Item, 2. Attachment A
DATE: October 8, 2019

TO: Board of Supervisors

SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning

SUBJECT: Agreement with Consultants for Miscellaneous On-Call Professional Services

RECOMMENDED ACTIONS:
TITLE
1. Authorize the Director of the Department of Public Works and Planning, or designee, to negotiate agreements with up to thirty (30) private engineering and architectural firms to provide multi-disciplinary on-call professional consultant services, effective upon execution, not to exceed five consecutive years, each of which will provide for a three-year base contract and two optional one-year extensions, total not to exceed $500,000 to $600,000, a combined maximum total of $18,000,000; and

2. Authorize the Director of the Department of Public Works and Planning, or designee, upon review and approval by County Counsel as to legal form and Auditor-Controller/Treasurer-Tax Collector as to accounting form, to execute the Consultant Services Agreements to expedite services needed on various projects.
REPORT
Approval of the recommended actions will streamline the consultant selection and retention process, allowing work to commence promptly as the need arises on various and varying sized capital projects. There is no guaranteed minimum amount the County is required to pay to each consultant; however the combined maximum total of the agreements will not exceed $18,000,000. This item is countywide.

ALTERNATIVE ACTION:

If the recommended actions are not approved, projects may be delayed because each will require an independent professional consultant services selection process.

FISCAL IMPACT:

There is no increase in Net County Cost associated with the recommended actions. The agreements with professional consultants to provide multi-disciplinary on-call services would range between $500,000 to $600,000, a combined total of $18,000,000, for all agreements. A not-to-exceed cost for each project will be negotiated and aut...

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