DATE: October 8, 2019
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with the Caruthers Community Services District
(CDBG 18111)
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute Agreement with the Caruthers Community Services District for the Caruthers Water Valve Replacement, Phase II, Community Development Block Grant Project No. 18111, effective upon execution through April 30, 2021 ($250,000).
REPORT
Approval of the recommended action will provide Community Development Block Grant (CDBG) funding for the Caruthers Water Valve Replacement, Phase II, Project (Project), included in the County’s 2018-19 Action Plan approved by your Board on June 5, 2018. The Project cost is estimated at $250,000, and consists of replacement of up to 20 water valves at various locations throughout the Community Services District. If necessary to complete the Project by April 30, 2021, the Caruthers Community Services District (District) will provide a local financial contribution in excess of the CDBG funds. This item pertains to a location in District 4.
ALTERNATIVE ACTION(S):
Your Board may reject the Project, amend the 2018-19 Action Plan to modify or delete the Project, and direct staff to identify another project from the 2018-19 Back-Up list for consideration. However, deletion may impact the County’s ability to meet its CDBG expenditure timelines set by the U.S. Department of Housing and Urban Development (HUD).
FISCAL IMPACT:
There is no Net County Cost associated with the recommended action. The total estimated Project cost is $250,000. CDBG funds in the amount of $250,000 from the County’s unincorporated area allocation are included in the Department of Public Works and Planning - CDBG Org 7205 FY 2019-20 Adopted Budget. The County provides the funds on a reimbursement basis. The District will provide a local financial contribution in excess of the CDBG funds that may be necessary to complete the Project by April 30, 2021.
DISCUSSION:
On June 5, 2018, your Board approved the 2018-19 Unincorporated Area Projects list as part of the Annual Action Plan, which included the Project on the Back-Up list, should funding become available. Due to year-end cost savings from other CDBG activities, there are now sufficient funds available for this Project.
The Project consists of the replacement of up to 20 water valves at various locations throughout the District. The improvements will satisfy the requirements of the California Regional Water Quality Control Board, improve system isolation capability, and prevent contamination of the water system. The Project is expected to be completed by April 30, 2021.
If necessary, in addition to providing local funds in excess of the CDBG funds for the Project, the recommended agreement requires the District to prepare design plans and specifications that conform to Federal and State regulations governing Federally-assisted projects. The District will also be responsible for advertising and awarding of the Project to the lowest responsible bidder, and completion of the necessary construction engineering. The County agrees to review and approve the plans and specifications for compliance with Federal regulations prior to the District advertising the Project for bid. The District agrees to maintain the Project after project completion.
Initial Study/Environmental Assessment No. 7022 was completed for the Project under the provisions of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), and included all phases planned for the Project. Based on the environmental review, the Project is categorically exempt from the provisions of CEQA Guidelines under Section 15302, Class 2(c) - Replacement or Reconstruction. Under Section 15302, a Class 2(c) exemption consists of replacement or reconstruction of existing structures and facilities, when the new structures will be located on the same site as the structure replaced, and will have substantially the same purpose and capacity as the structure replaced. It has also been determined that the Project is exempt per Section 58.34 (a)(12) of the NEPA Guidelines, because the Project meets the requirements for a categorical exclusion under Section 58.35(a)(1).
With your Board’s approval, the recommended CDBG allocation of $250,000 will be made to the Caruthers Community Services District for the Caruthers Water Valve Replacement, Phase II, which was listed on the Back-Up list of the County’s 2018-19 Action Plan.
OTHER REVIEWING AGENCIES:
The Caruthers Community Services District has reviewed and approved the recommended agreement.
REFERENCE MATERIAL:
BAI #13, June 5, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
Location Map
On file with Clerk - Agreement with Caruthers Community Services District
CAO ANALYST:
Sonia M. De La Rosa