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File #: 19-1151    Version: 1 Name: Retroactive Agreement with CompuTrust Software Corporation
Type: Agenda Item Status: Approved
File created: 8/28/2019 In control: Behavioral Health
On agenda: 10/8/2019 Final action: 10/8/2019
Enactment date: Enactment #: Agreement No. 19-516
Title: 1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for updated software and continued maintenance from CompuTrust Software Corporation, as the software is exclusively provided by this vendor. 2. Approve and authorize the Chairman to execute a retroactive Agreement with CompuTrust Software Corporation for software products used by the Public Guardian to identify and administrate the estates of persons under conservatorship, manage trust and court records, and inventory real and personal property, effective October 7, 2019 through June 30, 2024, total not to exceed $323,735.
Attachments: 1. Agenda Item, 2. Suspension of Competition, 3. Agreement A-19-516 with CompuTrust Corporation
DATE: October 8, 2019

TO: Board of Supervisors

SUBMITTED BY: Dawan Utecht, Director, Department of Behavioral Health
Robert W. Bash, Director of Internal Services/Chief Information Officer

SUBJECT: Retroactive Agreement with CompuTrust Software Corporation

RECOMMENDED ACTION:
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for updated software and continued maintenance from CompuTrust Software Corporation, as the software is exclusively provided by this vendor.

2. Approve and authorize the Chairman to execute a retroactive Agreement with CompuTrust Software Corporation for software products used by the Public Guardian to identify and administrate the estates of persons under conservatorship, manage trust and court records, and inventory real and personal property, effective October 7, 2019 through June 30, 2024, total not to exceed $323,735.
REPORT
Approval of the recommended actions will waive the competitive bidding process to enable the County to continue to utilize CompuTrust Software Corporation's (CompuTrust) unique software, which the County has used since 1994, designed to support the Public Guardian case management and accounting system functions. In addition, the recommended actions would allow the County Public Guardian to fully upgrade the existing system to a web-based platform.

ALTERNATIVE ACTION(S):

Should your Board could choose not to approve the recommended Agreement, it will result in extensive staff time and cost to locate an alternative system to administer the estate of estate of persons under conservatorship. Lastly, if not approved, the Department would need to locate another means to report Public Guardian procedures, manage finances, and statistical requirements.

SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:

The Public Guardian is requesting your Board wa...

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