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File #: 19-1211    Version: 1 Name: Retroactive Amendment with Quinn Company, Inc., dba Quinn Rental Services
Type: Agenda Item Status: Approved
File created: 8/30/2019 In control: Public Works & Planning
On agenda: 10/8/2019 Final action: 10/8/2019
Enactment date: Enactment #: Agreement No. 16-655-1
Title: Approve and authorize the Chairman to execute a retroactive First Amendment to Agreement No. 16-655 with Quinn Company Inc. dba Quinn Rental Services, for heavy equipment rental, to remove the annual maximum, allowing the Department of Public Works and Planning to utilize the remaining funds from prior contract years, effective November 15, 2016, with no change to the compensation amount or term of November 15, 2016 through November 15, 2021 ($1,250,000).
Attachments: 1. Agenda Item, 2. Agreement A-16-655-1 with Quinn Company Inc.
DATE: October 8, 2019

TO: Board of Supervisors

SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning

SUBJECT: Retroactive Amendment to Agreement with Quinn Company, Inc., dba Quinn Rental Services

RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a retroactive First Amendment to Agreement No. 16-655 with Quinn Company Inc. dba Quinn Rental Services, for heavy equipment rental, to remove the annual maximum, allowing the Department of Public Works and Planning to utilize the remaining funds from prior contract years, effective November 15, 2016, with no change to the compensation amount or term of November 15, 2016 through November 15, 2021 ($1,250,000).
REPORT
Approval of the recommended action will remove the annual maximum payable for rental of heavy equipment for County road maintenance and disposal site operations. The recommended amendment will allow for more flexibility in allocating and spending funds, based on immediate needs, through the remainder of the five-year term. This item is countywide.

ALTERNATIVE ACTION(S):

Should your Board not approve the recommended action, the Department of Public Works and Planning may return to the Board, to be determined in each contract year, with a request to increase the annual maximums for the remaining three years. The amendments would be to cover unanticipated needs due to weather related incidents, equipment failures, or accidents, to ensure the contract maximum is not exceeded.

RETROACTIVE AGREEMENT:

The recommended amendment is retroactive to November 15, 2016 to allow the Department the flexibility to allocate and spend funds that remained in prior contract years, an estimated $4,534 for the Road Maintenance & Operations (RM&O) Division and $92,520 for the Resource Division.

FISCAL IMPACT:

There is no increase in Net County Cost associated with the recommended action. The five-year maximum will remain unchanged. The recommended amendment will...

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