DATE: February 4, 2020
TO: Board of Supervisors
SUBMITTED BY: Brandi Orth, County Clerk/Registrar of Voters
SUBJECT: Amendment to Agreement with Integrated Voting Systems, Inc. and Amendment to Agreement with Toppan Merrill Inc.
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute Amendment III to Agreement No. 15-584 with Integrated Voting Systems, Inc., (IVS) for ballot printing, vote by mail processing and vote by mail envelope services, effective upon execution, extending the term by one year from July 1, 2020 through June 30, 2021 and increasing the maximum by $960,000 to a total of $3,730,000.
2. Approve and authorize the Chairman to execute Amendment III to Agreement No. 15-369 with Toppan Merrill Inc., (Merrill) for voter information guides and sample ballot booklets effective upon execution, extending the term by one year from July 1, 2020 through June 30, 2021 and increasing the maximum by $800,000 to a total of $4,220,000
REPORT
Approval of the recommended actions will allow County Clerk/Elections Department to extend the agreements by one year to allow time to issue Requests for Proposals (RFP) for both services and recommend vendors. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, County Clerk/Elections will not be able to procure critical election material from these vendors for the November General Election.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the approval of the recommended actions. Sufficient appropriations are included in the Department's FY 2019-20 Adopted Budget for the $160,000 current year increase for IVS and the $50,000 current year increase for the Merrill agreement. Increased cost for subsequent years will be included in future budget requests.
DISCUSSION:
County Clerk/Elections is in the process of implementing the most significant changes to voting in Fresno County in more than a century. In addition to testin...
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