DATE: May 12, 2020
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director
Department of Social Services
SUBJECT: Department of Social Services Budget Transfer
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Clerk of the Board to Execute Budget Transfer No. 14 transferring FY 2019-20 appropriations within the Department of Social Services Org 56107001 from account 7296 (Data Processing Services) to account 8300 (Equipment) in the amount of $405,000.
REPORT
Approval of the recommended action will allow the Department of Social Services (Department) to transfer audio visual (A/V) equipment costs to the appropriate capital asset object level account, with no increase in Net County Cost. This item is countywide.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. If the recommended action is not approved, the Department will not have sufficient appropriations in the capital asset account to appropriately categorize the A/V equipment as capital assets.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Approval of the recommended action will transfer $405,000 in budgeted appropriations from account 7296 (Data Processing Services) to account 8300 (Equipment). In FY 2019-20, the Department acquired 45 A/V equipment that exceeded the $5000 threshold for capital assets. Per Management Directive 410, all assets that exceed the $5000 threshold must be capitalized.
DISCUSSION:
On October 31, 2019 the Department released a bid request to the eight A/V vendors listed in ISD Agreement #A-18-710. The Department selected the vendor EIDIM Group, Inc. to provide the equipment as their bid response best met the Department's needs. This bid contained items that were over the $5,000 threshold for capital asset equipment; therefore, the approval of the budget transfer is necessary for the Department to correctly reclassify the items as capital assets. The Department's budget has sufficient appropri...
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