DATE: May 12, 2020
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner-Public Administrator
SUBJECT: First Amendment to Agreement with VMS Family Counseling Services, Professional Corporation
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement No. 18-289 with VMS Family Counseling Services, Professional Corporation, effective upon execution, with no change to the term of July 2, 2015 through June 30, 2020, increasing the agreement maximum by $50,000 to a total of $270,000.
REPORT
There is no increase in Net County Cost associated with the recommended action. Approval of the recommended action will increase the maximum compensation allowed under the County’s agreement with VMS Family Counseling Services, Professional Corporation (VMS), to provide psychological services to the Sheriff’s Office personnel, thereby allowing the department personnel and their families to continue to have access to psychological services. The demand for counseling services has increased due to past and current incidents that have affected the Sheriff’s Office. This item is countywide.
ALTERNATIVE ACTION(S):
If the recommended action is not approved, these additional professional services will not be provided to Sheriff’s Office personnel and their families.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended first amendment will increase the maximum compensation by $50,000, to a total of $270,000, to cover the remaining contract period. Sufficient appropriations and estimated revenues for the additional costs are included in the Sheriff-Coroner-Public Administrator’s FY 2019-20 Org 3111 Adopted Budget. There are currently no pending invoices.
DISCUSSION:
VMS provides psychological services for Sheriff’s Office employees and their families. The Fresno County Sheriff’s Office employs over 1,000 employees in both law enforcement and non-sworn civilian’s positions. All visits for counseling services are confidential in nature, and no reports or files are provided to the Sheriff’s Office or the County.
On July 17, 2015, Purchasing Agreement P-15-307-O was executed with VMS pursuant a Request for Quotation (RFQ) to provide professional psychological services to Sheriff’s Office personnel. The initial agreement is for a three-year base contract with two optional one-year extensions, effective July 2, 2015 through July 1, 2018, with a maximum contract amount of $99,000.
On August 3, 2015, Amendment I to Purchasing Agreement P-15-307-O was executed for the purposes of allowing the use of interns for usage, time and costs.
On January 13, 2016, Amendment II to Purchasing Agreement P-15-307-O was executed to add costs and parameters for the cancellation of appointments and no-show fees.
On June 5, 2018, Amendment III to Purchasing Agreement P-15-307-O was approved by the Board to convert the Purchasing Agreement to a Board Agreement No. 18-289, and which also increased the maximum compensation amount to $220,000.
The demand for counseling services has increased due to past and current incidents that have affected the Sheriff’s Office. Approval of the recommended action will allow the Sheriff’s Office to continue to offer psychological services to department personnel for the remaining duration of the agreement.
REFERENCE MATERIAL:
BAI #34, June 5, 2018
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - 1st Amendment to Agreement No. 18-289
CAO ANALYST:
Yussel Zalapa