DATE: August 4, 2020
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director, Department of Social Services
SUBJECT: Retroactive Memorandum of Understanding with the California VACS Association
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for contracts with a federal, state, or local governmental agency; and,
2. Approve and authorize the Chairman to execute a retroactive Memorandum of Understanding with the California VACS Association for shared ongoing software maintenance, system enhancements, and telephone support with member counties for the Ventura Automated Collection System, effective July 1, 2020 through June 30, 2021, total not to exceed $13,210.
REPORT
There is no Net County Cost associated with the recommended actions. Approval of the recommended actions will allow the Department continued use of the Ventura Automated Collection System (VACS) for recording and collecting debts that result from Public Assistance overpayments and overissuances. This item is countywide.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, the Department's options would be to develop and maintain a system internally or seek out a debt collection system from a vendor to obtain the same level of services, which would incur additional costs for implementation, training, resources, and expertise in welfare overpayments as well as integration with the Department's current and future eligibility benefits determination systems (CalWIN and CalSAWS).
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department requests to waive the competitive bidding process consistent with Administrative Policy No. 34 as the California VACS Association (CVA) through the County of Ventura is the sole entity that maintains VACS. Additionally, this Memorandum of Understanding (MOU) is considered a contract with other local g...
Click here for full text