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File #: 21-0571    Version: 1 Name: Pump and Motor Master Agreement
Type: Agenda Item Status: Approved
File created: 6/4/2021 In control: Public Works & Planning
On agenda: 10/19/2021 Final action: 10/19/2021
Enactment date: Enactment #: Agreement No. 21-431
Title: 1. Approve and authorize the Chairman to execute a Master Agreement for on-site and in-shop pump and electrical motor repair, service, parts, and supplies, effective November 1, 2021, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $3,000,000. 2. Authorize the Director of Public Works and Planning or his or her designee, and the Director of Internal Services/Chief Information Officer or his or her designee to add additional contractors to this Agreement as they are identified who will agree and be bound by the terms and conditions of the Master Agreement without affecting the remainder of this Agreement.
Attachments: 1. Agenda Item, 2. Exhibit A - B, 3. Agreement A-21-431 (Pump and Motor Repairs and Services)
DATE: October 19, 2021

TO: Board of Supervisors

SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning

Robert W. Bash, Director/Chief Information Officer
Internal Services Department

SUBJECT: Master Agreement for Pump and Motor Repairs and Services

RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a Master Agreement for on-site and in-shop pump and electrical motor repair, service, parts, and supplies, effective November 1, 2021, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $3,000,000.

2. Authorize the Director of Public Works and Planning or his or her designee, and the Director of Internal Services/Chief Information Officer or his or her designee to add additional contractors to this Agreement as they are identified who will agree and be bound by the terms and conditions of the Master Agreement without affecting the remainder of this Agreement.
REPORT
Approval of the first recommended action will provide on-site and in-shop pump and electrical motor repair, service, parts, and supplies for water systems, wastewater systems, disposal sites, and other countywide operated facilities. Approval of the second recommended action will allow the Director of Public Works and Planning to execute amendments for the sole purpose of adding additional qualified contractors to the Master Agreement without affecting the remainder of the Agreement. This item is countywide.

ALTERNATIVE ACTION(S):

Your Board may provide direction to enter into individual agreements with contractors, instead of a master agreement. Your Board may provide direction to re-bid the above referenced repair, services, parts, and supplies. However, this will incur additional staff costs from Purchasing and the Department of Public Works and Planning (PW&P) of up to $5,000 and will leave PW&P with a lapse in service. The additional costs would ...

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