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File #: 21-0948    Version: 1 Name: First Amendment to Agreement No 14-668 with Dewberry Drake Haglan Engineering
Type: Agenda Item Status: Approved
File created: 9/9/2021 In control: Public Works & Planning
On agenda: 10/19/2021 Final action: 10/19/2021
Enactment date: Enactment #: Agreement No. 21-433
Title: Approve and authorize the Chairman to execute First Amendment to Agreement No. 14-668 with Dewberry | Drake Haglan, Inc., for engineering consultant services related to the Little Dry Creek Bridge Replacements on Millerton Road, Federal Project No. BRLO-5942(210), extending the maximum term by seven years to expire no later than October 28, 2028, and increasing the maximum by $236,875 to a total of $1,203,941.
Attachments: 1. Agenda Item, 2. Location Map, 3. Agreement A-21-433 with Dewberry | Drake Haglan
DATE: October 19, 2021

TO: Board of Supervisors

SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning

SUBJECT: First Amendment to Agreement No. 14-668 with Dewberry | Drake Haglan

RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Agreement No. 14-668 with Dewberry | Drake Haglan, Inc., for engineering consultant services related to the Little Dry Creek Bridge Replacements on Millerton Road, Federal Project No. BRLO-5942(210), extending the maximum term by seven years to expire no later than October 28, 2028, and increasing the maximum by $236,875 to a total of $1,203,941.
REPORT
Approval of the recommended action will extend the performance period of the agreement for an additional maximum seven-year term to allow the consultant to complete the design and provide the technical expertise during construction. On October 28, 2014, Drake Haglan & Associates, Inc. was selected as the most qualified design engineering consultant following a Request for Proposal process. The extension is due to several factors outside of the consultants' control, including environmental and cultural issues. The item pertains to a location in District 5.

ALTERNATIVE ACTION(S):

If the recommended action is not approved, the agreement will expire by its terms on October 28, 2021, and a new Request for Proposal process would be required, thus further delaying the project and jeopardizing Federal funds. In addition, selecting a different consultant is not feasible, as continuity of the design of the project would be affected.

FISCAL IMPACT:

There is no increase in Net County Cost associated with the recommended action. The Federal Highway Bridge Program (HBP) provides 100% funding for the Little Dry Creek Bridge Replacements Project on Millerton Road. Sufficient appropriations and estimated revenues for the project are included in the Department of Public Works and Planning - Roads Org 4510 FY 2021-22 Adopt...

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