DATE: September 24, 2024
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Agreement with F-N-F Roll-Off Service, Inc.
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute an Agreement with F-N-F Roll-Off Service, Inc. for roll off bin rental services including delivery, pick up, and disposal of surplus green waste and general refuse generated by the Department of Public Works and Planning - Parks & Grounds, effective September 24, 2024 not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $525,000.
REPORT
Approval of recommended action will authorize the Department of Public Works and Planning - Parks & Grounds to utilize F-N-F Roll-Off Services, Inc. (FNF) for bin service in disposing of green waste and general refuse generated by grounds maintenance as needed.
ALTERNATIVE ACTION(S):
There is no viable alternative action. Roll-off bins are the most economical way to remove general refuse, green waste stockpiles, and avoid potential fire hazards.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. The recommended agreement is in the amount of $525,000 during the term of its three-year base term, plus the two potential one-year extensions. The recommended agreement will be funded with budgeted Net County Cost. Sufficient appropriations and estimated revenues are included in the Department of Public Works and Planning - Parks & Grounds Org 7910 FY 2024-25 Adopted Budget and will be requested in subsequent budgets for the duration of the extended contract term.
DISCUSSION:
The Department of Public Works and Planning - Parks & Grounds (“Parks & Grounds”), including the Tree Crew, generate large volumes of general refuse and green waste (such as wood chips and tree stumps). Parks & Grounds staff composts when possible and spreads the compost into the soil at various County parks using a disc implement around the base of trees to retain moisture in the soil to suppress weeds. However, the green waste is very voluminous, and thus requires the removal of stockpiles to avoid potential fire hazards.
Parks & Grounds staff has worked with the Internal Services Department - Purchasing Division (ISD Purchasing) to develop a scope of work for a bid solicitation for bin rental services, to dispose of the green waste and general refuse. On May 9, 2024, ISD Purchasing issued Request for Quotation (RFQ) No. 24-062 for roll-off bin rental, delivery and pick up services as needed. The submission deadline was June 5, 2024. ISD Purchasing directly solicited six vendors, and three of those vendors submitted timely bids. These vendors are FNF, Republic Services of Fresno, and Austin Logistics LLC.
County staff, which included the Parks Manager, an ISD Purchasing Technician, and the ISD Purchasing Manager, reviewed the quotations. The costs included daily rental, weekly rental, monthly rental, delivery, pick up, disposal, delay charges, labor, and other charges. FNF was identified as the lowest bidder, and has been selected to rent, deliver, pick up, and dispose of the green waste and general refuse as needed.
REFERENCE MATERIAL:
BAI # 51, April 9, 2019
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with F-N-F Roll-Off Service, Inc.
CAO ANALYST:
Salvador Espino