DATE: August 9, 2016
TO: Board of Supervisors
SUBMITTED BY: Michael L. Elliott, Interim Chief Probation Officer
SUBJECT: Retroactive revenue Agreement with Fresno Unified School District to partially fund the costs of eight Campus Deputy Probation Officers
RECOMMENDED ACTION(S):
TITLE
Approve and authorize Chairman to execute a retroactive revenue Agreement with the Fresno Unified School District for services provided by eight Deputy Probation Officers assigned to various school campuses from July 1, 2016 through June 30, 2017 ($300,000).
REPORT
There is no additional Net County Cost associated with the recommended action. Fresno Unified School District (FUSD) will provide a total of $300,000 in funding toward the eight Deputy Probation Officer (DPO) positions. The remaining direct costs for these positions will be funded by Juvenile Justice Crime Prevention Act (JJCPA) funds. The Fresno County Probation Department and FUSD recognize the benefit of collaborating to provide services and have DPOs participate on the Police/Sheriff/Probation Teams located on campus. Due to the collaborative nature of this Agreement, the Department recommends your Board deviate from the County policy requiring full cost recovery (including indirect costs). This practice is consistently applied to similar Agreements with other school districts.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If the Board does not approve the recommended action, the Probation Department will not have sufficient funding to continue providing on campus services to the FUSD.
RETROACTIVE AGREEMENT:
The Probation Department has been in discussions with FUSD regarding continuing to provide on campus services. Once the contract was finalized, the next available FUSD School Board meeting was June 15, 2016, at which time it was approved. After FUSD’s internal processing was completed, the agreement is now being brought before your Board on the first available Board date within the established deadlines.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended action. The total cost for the eight Deputy Probation Officers is $1,026,358 and includes $925,654 in salaries and benefits and $100,704 in estimated services and supplies, which includes vehicle, radio, and cell phone costs. FUSD will provide a total of $300,000 towards the costs of the eight DPOs, including services and supplies, with the remaining $726,358 being funded with JJCPA funds. Based on the Probation Department’s current indirect rate of 25.96% of salary and benefits, the indirect costs associated with the eight DPO positions are $240,300. It is recommended FUSD’s portion of the indirect not be charged due to the collaborative nature of the Agreement and due to the fact that the DPOs are providing supervision to minors who reside within the school district’s boundaries. The portion of the indirect that can be paid for with JJCPA funds is limited to 0.5% ($3,632) per JJCPA funding requirements. Therefore, the Net County Cost for the indirect is $236,668, which is an increase of $891 over the prior year due to salaries and benefits. Appropriations, estimated revenues, and Probation indirect cost for these positions are included in Probation’s FY 2016-17 Adopted Budget Org 3430.
DISCUSSION:
The Fresno Unified School District (FUSD) desires the Fresno County Probation Department continue to assign eight Deputy Probation Officers to various FUSD school campuses to provide probation services and participate on the Police/Sheriff/Probation Teams. The Deputy Probation Officers assigned to the Police/Sheriff/Probation Teams work with FUSD staff in monitoring school attendance, maintaining school safety, supervising probationers, serving as liaison between the school and the courts, directly supervising student activity, and screening students for various programs.
Deputy Probation Officers were first paired with Police Officers/Deputy Sheriffs on school campuses during the 1993/94 school year. Since its inception, the goal has been to promote campus safety and positive citizenship and behaviors in the school, home and community. The relationship that has been developed between FUSD and the Police/Sheriff/Probation Teams is designed to be preventative in nature. The primary focus is a collaborative effort to closely monitor juvenile probationers attending the school campuses while developing and implementing school based prevention and intervention programs.
The previous Agreement approved by your Board on August 11, 2015, for $300,000 for services provided by eight Deputy Probation Officers expired on June 30, 2016.
The Agreement with the FUSD differs from the County's model contract in that it contains a mutual hold harmless clause. This has the effect of making each party responsible for losses arising from their own negligent acts.
REFERENCE MATERIAL:
BAI # 51 - August 11, 2015
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with FUSD
CAO ANALYST:
Samantha Buck