DATE: August 23, 2016
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Re-Appropriation of Prior Year Encumbrances for the Re-budget of Court Fees
RECOMMENDED ACTION(S):
TITLE
Adopt Budget Resolution re-budgeting appropriations from the FY 2015-16 budget to the FY 2016-17 budget for the Sheriff-Coroner’s Org 3111 in the amount of $158,655.29 (4/5 vote).
REPORT
There is no increase in Net County Cost associated with the recommended action. The action will re-budget encumbered appropriations from the prior year to FY 2016-17 to allow for the purchase of seven vehicles for Community Service Officers providing services in the schools.
ALTERNATIVE ACTION:
Your Board could choose not to approve the recommended action; the Sheriff-Coroner’s Office would not be able to purchase the requested vehicles to support the Community Service Officers that provide services to the schools.
FISCAL IMPACT:
There is no additional Net County Cost associated with the recommended action, which would approve the elimination ($158,655.29) of prior year appropriations and encumbrances from FY 2015-16 in the Sheriff-Coroner’s s Org 3111 and be re-appropriated in the FY 2016-17 budget to provide funding for the purchases of seven vehicles. Sufficient appropriations exist in the Sheriff-Coroner Org 3111 to fund fuel and maintenance costs associated with the vehicles.
DISCUSSION:
On June 21, 2016, your Board approved the transfer of accumulated traffic violator school fees and interest (estimated to be $160,000 at that time) within the Courthouse Construction Fund to the Sheriff-Coroner’s Org 3111 to be spent on public safety needs, such as patrol vehicles.
In accordance with Management Directive 770, if a prior encumbrance does not meet the established exemption criteria, it must be re-budgeted in the current fiscal year (FY 2016-17) to fund the still valid commitments that were not completed within the 120 days following June 21, 2016.
The recommended action re-budgets a total of $158,655.29 in appropriations from FY 2015-16 to FY 2016-17 for the Sheriff’s Fleet Services Org 31113229. During the June 21, 2016 meeting, a Board member requested the Sheriff-Coroner review if the funds could be used to support school services given that the funds were associated with traffic school violator fees. The recommended action will allow for the purchase of seven vehicles, to replace high mileage vehicles, to support the Community Services Officers that provide services to the schools.
REFERENCE MATERIAL:
BAI #20, June 21, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Resolution
CAO ANALYST:
Jeannie Z. Figueroa