DATE: August 23, 2016
TO: Board of Supervisors
SUBMITTED BY: Jean M. Rousseau, County Administrative Officer
SUBJECT: Retroactive Amador Plan Agreement with Cal Fire for FY 2016-17
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process under Administrative Policy No. 34 under the exception pertaining to agreements with a State agency.
2. Authorize Chairman to execute retroactive Amador Plan agreement with California Department of Forestry and Fire Protection for the period July 1, 2016 through June 30, 2017 ($1,029,377).
REPORT
The Amador Plan Agreement with the California Department of Forestry and Fire Protection (Cal Fire) provides funding to keep four fire stations open during the winter months when Cal Fire would normally close those stations, located in the eastern foothill and mountain region, due to the end of the fire season.
ALTERNATIVE ACTION(S):
Your Board may choose to consider a different number of stations to be staffed during the upcoming non-fire season.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
It is requested that your Board waive the provisions of Administrative Policy No. 34 under the exception provisions regarding agreements with a State agency. The recommended agreement reimburses the State for personnel, equipment and operating costs connected with staffing their stations during the non-fire season when they would otherwise be closed. Purchasing concurs with the request to waive the competitive bidding process.
RETROACTIVE AGREEMENT:
This agreement is retroactive as the documents were not received from Cal Fire until after the initiation date of the agreement. Performance under the agreement and incurrence of cost are generally limited to the winter and spring months each year.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. Actual expenditures will be based on actual costs incurred by ...
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