DATE: August 23, 2016
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Agreement and Annual Certification Report with Federal Government for the
Sheriff-Coroner’s Office to participate in the Federal Equitable Sharing Program
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize Chairman to execute an Equitable Sharing Agreement with the Federal Government authorizing the Sheriff-Coroner’s Office to participate in the Federal Equitable Sharing Program from September 1, 2016 through August 31, 2017 and certifying as to funds received and expended during FY 2015-16; and
2. Authorize the Sheriff-Coroner to submit Equitable Sharing Agreement and Certification and any and all “Applications for Transfer of Federally Forfeited Property (Form DAG-71)” as appropriate and authorize the Sheriff-Coroner to designate a Sheriff-Coroner employee to accept forfeited property, transfer documents, and/or receive money.
REPORT
There is no additional Net County Cost associated with these actions, which will allow the Sheriff-Coroner to participate in Federal asset forfeiture cases. The certification annual report is a requirement of this agreement and must be filed within 60 days after the end of the fiscal year.
ALTERNATIVE ACTION(S):
There are no alternative actions. If the recommended actions are not approved, the Sheriff-Coroner’s Office will lose any Federal asset forfeiture funds which they would have been eligible for if the Agreement was in place.
FISCAL IMPACT:
There is no additional Net County Cost associated with these actions. The Agreement allows the Sheriff-Coroner’s Office to participate in Federal asset forfeiture cases and the certification is an accounting of federal monies received and expended during FY 2015-16. The beginning FY 2015-16 balance for Federal asset forfeiture totals $2,497,475.37 (due to an audit, the report approved by your Board on August 25, 2015 was revised to reduce the Federal asset forfeiture balance by $8,988.39). The Sheriff-Coroner’s Office participated in multiple narcotic investigations which resulted in the receipt of $377,913.31 in asset forfeiture funds from the U.S. Department of Justice during FY 2015-16. As of June 30, 2016, $38,340.76 in interest has been earned for a total of $416,254.07 received in FY 2015-16. Federal asset forfeiture funds of $437,405.74 were expended in FY 2015-16, bringing the current balance to $2,476,323.70.
DISCUSSION:
In order for the County of Fresno to receive a share of asset forfeitures, as a result of the Sheriff-Coroner’s Office involvement in arrest and confiscation of property/cash in accordance with asset forfeiture laws, an executed Federal Equitable Sharing Agreement must be on file with the Federal Government. The existing Equitable Sharing Agreement and Certification, approved by your Board on August 25, 2015 will expire on August 31, 2016.
The Federal Equitable Sharing Agreement sets forth the requirements for participation in the federal equitable sharing program and the restrictions upon the use of federally forfeited cash, property, proceeds, and any interest earned thereon, which are equitably shared with the participating law enforcement agencies.
Shared funds must be used to increase or supplement the resources of the receiving state or local law enforcement agency. Shared resources shall not be used to replace or supplant the resources of the state or local law enforcement agency.
Additionally, the Department of Justice requires that state and local law enforcement agencies requesting an equitable share of proceeds, complete and electronically submit an Application for Transfer of Federally Forfeited Property (Form DAG-71) within 45 days of the seizure. The field office will make a recommendation on the agency’s sharing percentage based upon the information reported on this form. These percentages are ultimately approved by either the seizing agency headquarters, U.S. Attorney’s Office, or the Criminal Division.
During FY 2015-16, the Sheriff-Coroner’s Office participated in narcotics operations that resulted in asset forfeiture. As a result, the U.S. Department of justice transferred $377,913.31 to the Sheriff-Coroner’s Office and this is reported as required in the Annual Certification Report section of the form. The Affidavit to be signed by the Agency Head: Sheriff-Coroner Mims, and Governing Body Head: Chairman Mendes, certifies that they have read and understand their obligations under the Equitable Sharing Agreement and that the information submitted in conjunction with the document is an accurate accounting of funds received/spent by the Agency under the Justice and/or Treasury guidelines during the reporting period and the recipient Agency is in compliance with the National Code of Professional Conduct for Asset Forfeiture. This includes certifying the recipient Agency (Sheriff-Coroner) is in compliance with the nondiscrimination requirements of the laws cited therein, which prohibit discrimination on the basis of race, color, national origin, disability, or age in any federally assisted program or activity, or on the basis of sex in any federally assisted education program or activity. It also certifies that the Sheriff has not suffered an adverse finding on claims that the Agency has violated the discrimination statutes or entered into a settlement of such claims.
Approval of the recommended actions will allow the Sheriff-Coroner’s Office to continue to participate in Federal asset forfeiture cases and submit the required forms in the event of an asset seizure.
REFERENCE MATERIAL:
BAI #26, August 25, 2015, Agreement #15-405
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Equitable Sharing Agreement and Certification
CAO ANALYST:
Jeannie Z. Figueroa