DATE: September 13, 2016
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Waste Tire Hauling and Disposal Service Agreements
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute a Master Agreement with American Refuse, Inc., dba American Tire, Gilton Resource Recovery Transfer Facility Inc., and West Coast Rubber Recycling, Inc., to provide waste tire hauling services for a three- year term from September 13, 2016 through September 12, 2019 at a total cost of $629,460 with an option to extend the Master Agreement for an additional two, one-year periods for a maximum total cost not to exceed $1,049,100.
REPORT
The County collects, manages, and recycles tires received at the County's American Avenue Disposal Site (AADS), picked up from County roadways, and collected as part of the County's grant-funded tire disposal programs. The Master Agreement (Agreement) is for hauling services and for the proper disposal/recycling of these tires. Compensation for each one-year period of the Agreement will be a total of $209,820 for all three vendors and a maximum combined total of $629,460 for the three-year term of the Agreement. The Agreement includes an option to extend for two additional one-year periods, upon mutual written consent between the County and each of the three identified vendors. If the Agreement is extended as to any or all vendors for the two additional one-year periods, the maximum combined total compensation for the five years will not exceed $1,049,100.
ALTERNATIVE ACTION(S):
No viable options are available. If this Agreement is not approved, the County would be unable to dispose/recycle waste tires in an environmentally safe manner, and risk being found in violation of state and local regulations.
FISCAL IMPACT:
There is no Net County Cost associated with the approval of the Agreement. The Master Agreement will provide waste tire hauling services to the ...
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