DATE: September 13, 2016
TO: Board of Supervisors
SUBMITTED BY: Robert W. Bash, Director of Internal Services/Chief Information Officer
SUBJECT: First Amendment to Agreement with Integrated Electronics
RECOMMENDED ACTION(S):
TITLE
Approve and authorize the Chairman to execute First Amendment to Purchasing Agreement P-15-303 with Nobico, Inc., dba Integrated Electronics, to increase the maximum allowable amount for products and services related to the County's closed circuit television systems effective upon execution through June 18, 2018 with two optional one year extensions for a maximum potential five-year total cost not to exceed $700,000.
REPORT
Approval of the recommended action will increase the maximum contract amount by $400,000 for the maintenance, repair, replacement, and installation of the County's closed circuit television (CCTV) systems. This is necessary to fulfill current requests by user departments and to expand the County's CCTV system.
ALTERNATIVE ACTION(S):
Should your Board not approve the recommended action, service requests related to CCTV would require a project-by-project procurement process, resulting in more staff time and resources.
FISCAL IMPACT:
The recommended action increases the potential five-year maximum agreement cost to $700,000. Sufficient appropriations for the current year are included in the FY 2016-17 Security Org 8970 Adopted Budget.
DISCUSSION:
On April 23, 2015, Request for Quotation (RFQ) #990-5345 was issued for the maintenance, repair, and replacement for the County's CCTV systems. The RFQ included a provision that would allow the County to contract with the selected vendor for new installations. At the time of the solicitation, new installations of CCTV systems were under contract with another vendor. A vendor conference was held on May 7, 2015. Three responses were received and Nobico, Inc., dba Integrated Electronics was recommended for award based on lowest cost received. A three year Purchasing Agr...
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