DATE: September 13, 2016
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Retroactive Amendment No. 2 for the Transportation of Prisoners with the County of Los Angeles Sheriff’s Office
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute retroactive Amendment No. 2 to Agreement #14-392 with the County of Los Angeles Sheriff’s Department to adjust the billing rates per mile with no change in the cost per meal for FY 2016-17, effective July 1, 2016 for the transportation of prisoners; and
2. Authorize the Sheriff-Coroner, or her authorized representative, to sign future amendments through the end of the contract term date of June 30, 2019 that do not increase the annual allocation of $4,250.
REPORT
There is no additional Net County Cost associated with the recommended actions. The Sheriff-Coroner’s Office has been utilizing the Los Angeles (LA) County Sheriff’s Department for transporting prisoners since 1989. The current agreement expires on June 30, 2019. The recommended actions establish that the County of Fresno shall pay for services provided under the terms of this Agreement at the amended FY 2016-17 billing rate(s) established by the LA Auditor-Controller’s Office and allow the Sheriff-Coroner or her authorized representative to sign future amendments as long as the rate changes do not increase the maximum annual allocation of $4,250.
ALTERNATIVE ACTION(S):
There is no viable alternative action. If the agreement is not approved, the Sheriff-Coroner’s Office would have to use Deputy Sheriffs for transport.
RETROACTIVE AGREEMENT:
The recommended Amendment No. 2 is retroactive to July 1, 2016 due to the Sheriff-Coroner’s Office not receiving the amendment until the second week of July.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The estimated annual cost of $4,250 per year is based on current expenditures for this service. The billing cost per prisoner, per mile will increase from $0.76 to $0.89; the cost per meal will remain at the same rate of $8.00 and the hourly rate if a LA County Deputy Sheriff spends time booking or picking up County of Fresno prisoners will increase from $68.81 to $71.06 per hour. Appropriations for this service are included in the Sheriff-Coroner’s Org 3111 FY 2016-17 Adopted Budget and will be included in future requested budgets.
DISCUSSION:
Persons are frequently arrested or detained in other jurisdictions throughout the State of California on the authority of warrants issued from the County of Fresno. Some individuals are placed in custody with the LA County Sheriff’s Department for transporting these individuals back to Fresno County. The LA County Sheriff’s Department operates a statewide transportation system running throughout the State of California on scheduled weekly trips. The County of Fresno has been contracting with the LA County Sheriff’s Department since 1989 since charges are relatively low. The Sheriff-Coroner’s Office utilizes these services whenever possible to generate a substantial cost savings to the County of Fresno. Your Board approved Amendment No. 1 to Agreement # 14-392 on September 22, 2015 for the transportation of prisoners at the amended billing rate(s) effective from July 1, 2014 through June 30, 2019.
The recommended Amendment No. 2 is effective July 1, 2016. Costs are on a per trip basis and the Department projects an annual cost of $4,250.
REFERENCE MATERIAL:
BAI # 28, July 15, 2014, Agreement # 14-392
BAI # 31, September 22, 2015, Amendment I # 14-392-1
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Amendment No. 2
CAO ANALYST:
Jeannie Z. Figueroa