DATE: September 13, 2016
TO: Board of Supervisors
SUBMITTED BY: Steven E. White, Director
Department of Public Works and Planning
SUBJECT: Intention to offer License Agreements for Mobile Food Service Units at University Medical Center and Courthouse Park
RECOMMENDED ACTION(S):
TITLE
Adopt Resolutions of Intention to offer License Agreements for mobile food service units and authorize the Clerk to the Board to publish Notice of Intention to offer License Agreements for mobile food service units on County owned property for a minimum of $5,000 per year at University Medical Center and $12,000 per year at Courthouse Park, each by public auction at 10:00 a.m. on Wednesday, October 12, 2016.
REPORT
Approval of the recommended action will give public notice of a public bidding date and time to offer License Agreements for operating mobile food service units on County owned property. One License Agreement will be for the University Medical Center (UMC) and the minimum starting bid will be at $5,000 per year. One License Agreement will be for Courthouse Park and the minimum starting bid will be for $12,000 per year. Each License Agreement will have a five year term.
ALTERNATIVE ACTION(S):
The current License Agreements will terminate on December 31, 2016. If the recommended action is not approved, staff will not be authorized to proceed with a public auction process. The Board may direct staff to change the minimum starting bid for either location.
FISCAL IMPACT:
The two License Agreements will generate a minimum of $17,000 per year for the next five years. Revenue generated from the License Agreements will be posted to the Parks and Grounds Org 7910, Account 3400.
DISCUSSION:
The current License Agreements for UMC ($5,000 annually) and Courthouse Park ($18,252 annually) will terminate on December 31, 2016. If the recommended action is approved, staff will complete the required public noticing and conduct a public auction at 10:00 a.m. on Wednesday, October 12, 2016 at the Board of Supervisors Chambers.
The two new agreements will be for a term of five years expiring on December 31, 2021. Each agreement will be with the one vendor who is the successful bidder to operate no more than the specified number of units at that location. The minimum starting bids have been established to attract a pool of bidders for the licenses and are based on previous bidding history. In 2012 the minimum starting bid for both UMC and Courthouse Park was set at $5,000.
The proposed Resolutions of Intention contain the instructions for bidding and the terms of each site specific License Agreement.
Staff will return to the Board prior to December 31, 2016 for execution of each License Agreement.
REFERENCE MATERIAL:
BAI #42, December 6, 2011
BAI #7, January 31, 2012
BAI #33, March 27, 2012
BAI #29, January 15, 2013
ATTACHMENTS INCLUDED AND/OR ON FILE:
Exhibit A
On File with Clerk - Resolution (UMC)
On File with Clerk - Resolution (Courthouse Park)
CAO ANALYST:
John Hays