DATE: September 27, 2016
TO: Board of Supervisors
SUBMITTED BY: Laurel C. Prysiazny, County Librarian
SUBJECT: Agreement with X-Act Technology Solutions, Inc. for Wi-Fi Services
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances as X-Act Technology Solutions, Inc. is the only authorized Wi-Fi services provider meeting specified requirements; and
2. Approve and authorize the Chairman to execute an Agreement with X-Act Technology Solutions, Inc. to provide Wi-Fi services for the Library's 34 branches effective October 1, 2016 through September 30, 2018 ($180,753.24).
REPORT
There is no Net County Cost associated with the recommended actions, which request a waiver of the competitive bidding process to establish a two year Agreement with X-Act Technology Solutions, Inc. (X-Act); to continue providing Wi-Fi and associated services at all of the Library's 34 physical branch locations.
ALTERNATIVE ACTION(S):
There is no feasible alternative action. X-Act is the only qualified vendor that provides these services. If your Board chooses to not approve the recommended actions, the Library will not be able to continue providing Wi-Fi and associated services at the Library's 34 branches.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department requests the Board to waive the competitive bidding process consistent with Administrative Policy No. 34 as X-Act is the only vendor qualified to provide Wi-Fi services. The Department would like to continue to provide Wi-Fi services at the 34 branches in the County Library system. The Department researched other potential vendors to compile a bid list for a Request for Proposal, and was unable to find another local vendor that meets the needs of the Department for Wi-Fi and associated services as provided in Exhibit B to the Agreement. A Request ...
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