DATE: October 11, 2016
TO: Board of Supervisors
FROM: Brandi L. Orth, County Clerk/Registrar of Voters
SUBJECT: Amendment 1 to Agreement with SouthTech Systems, Inc.
RECOMMENDED ACTION:
TITLE
Approve and authorize Amendment 1 to Agreement No. A-14-123 with SouthTech Systems, Inc. for the purchase of eCampaign(tm) software module, and continued software maintenance, updates and technical support, effective upon execution through April 14, 2019 ($245,312.83).
REPORT
Approval of the recommended action will allow the County Clerk/Registrar of Voters to increase the total contract amount by $48,339.58 from $196,973.25 to $245,312.83 effective upon execution through April 14, 2019, to purchase an eCampaign(tm) software module with support to facilitate the online processing of Fair Political Practices Commission (FPPC) forms, including installation of enhanced software and security updates to CampaignDocs(tm). The new eCampaign(tm) software module will improve compliance and transparency, and reduce staff time required to process FPPC filings. There is no increase in net County cost associated with the recommended action.
ALTERNATIVE ACTION(s):
If your Board does not approve the recommended action, the system will not have the capacity to receive and redact several FPPC forms electronically; automatic FPPC form corrections for filers will not occur; and automatic letter and email notifications will not be available for the County to provide to filers. Department staff will continue to spend additional time processing FPPC forms, and corresponding with filers regarding form corrections, which may result in delays and reduced compliance. In addition, the County will not fully benefit from the CampaignDocs(tm) upgrade, which provides the platform for the eCampaign(tm) system.
FISCAL IMPACT:
There is no increase in net County cost associated with the recommended action. Sufficient appropriations of $61,992.51 are included in the FY 2016-17 Coun...
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