DATE: December 6, 2016
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Retroactive Waiver of Extra-Help Maximum Hours Limitation
RECOMMENDED ACTION(S):
TITLE
Retroactively authorize a waiver of the 960 hours per calendar year maximum hours limitation for the Extra-Help positions listed on Attachment A in the Sheriff-Coroner's Office, pursuant to the provisions set forth in the Salary Resolution, section 1100 and Personnel Rules 2040 and 4240.
REPORT
There is no additional Net County Cost associated with this action. Approval of the recommended action allows the Sheriff-Coroner's Office to address operational needs seven days a week and to be in compliance with third party funded grant obligations.
Attachment A includes Extra-Help positions that exceeded the maximum hours limitation during Calendar Year 2016. On August 23, 2016, your Board approved a waiver of the 28 hours per week for the two Extra-Help positions; however, due to staff oversight the request for a waiver of the 960 hours was not included. The recommended waiver request addresses this oversight.
ALTERNATIVE ACTION(S):
There is no viable alternative to approval of the waiver due to the need to operate and maintain the best efficiency possible and to stay in compliance with third party funded grant obligations.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended action. Sufficient appropriations and estimated revenues for the appointments and for any additional cost which could be assessed under the Affordable Care Act (ACA) are included in the FY 2016-17 Sheriff-Coroner's Org 3111 Adopted Budget.
DISCUSSION:
On January 13, 2015 and June 7, 2016, your Board reiterated County policy that the use of Extra-Help employees should:
* be of limited duration;
* not be used as a first response to staffing requirements;
* not supplant work regularly performed by permanent employees; and
* only be used to meet the critical, ...
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