DATE: December 13, 2016
TO: Board of Supervisors
SUBMITTED BY: David Pomaville, Director, Department of Public Health
SUBJECT: Retroactive Application for Assistance Revenue Agreement with the California Governor’s Office of Emergency Services
RECOMMENDED ACTION(S):
TITLE
1. Approve and authorize the Chairman to execute a retroactive Application for Assistance Revenue Agreement for submission to the California Governor’s Office of Emergency Services for the Fiscal Year 2016 Homeland Security Grant Program, July 1, 2016 through May 31, 2019 ($1,066,838).
2. Approve and authorize the Vice-Chairman to execute the Governing Body Resolution and Chairman to execute Grant Assurances.
3. Approve and authorize the Auditor-Controller/Treasurer-Tax Collector to continue issuing payments based on written order of the Homeland Security Grant Program Approval Authority in accordance with California Governor’s Office of Emergency Services Guidelines for this grant.
REPORT
Approval of the first two recommended actions will allow for the submission and execution of the non-competitive Application for Assistance Revenue Agreement with the California Governor’s Office of Emergency Services (Cal OES) for the Fiscal Year 2016 Homeland Security Grant Program (HSGP). Additionally, the second recommended action is stated as recommended by Cal OES, the Chairman should not self-certify as a signatory on the Governing Body Resolution. The agreement provides pass-through Federal grant funds to enhance terrorism and disaster response capabilities for the Fresno County Operational Area Master Emergency Services Plan. Approval of the third recommended action allows the HSGP Approval Authority flexibility to allocate funding to participating agencies on a reimbursement basis, with no increase in Net County Cost.
ALTERNATIVE ACTION(s):
Should your Board not approve the recommended actions, the Department would not be able to pass-through funding to 24 local agencies for terrorism preparedness and response.
RETROACTIVE AGREEMENT:
The recommended agreement is retroactive to July 1, 2016 and was received from Cal OES on October 7, 2016.
FISCAL IMPACT:
There is no increase in Net County Cost associated with the recommended actions. The recommended revenue agreement ($1,066,838) represents a less than one percent increase ($9,990) over the prior year level. The grant allocation is non-competitive and does not require matching funds. The Auditor-Controller/Treasurer-Tax Collector will continue to issue payments based on a written order of the HSGP Approval Authority in accordance with Cal OES Guidelines for this grant. Sufficient appropriations and estimated revenue ($275,000) from the FY 2015-16 HSGP are included in the Department’s Org 5620 FY 2016-17 Adopted Budget. The remaining balance $791,838 will be included in the Department’s FY 2017-18 budget request. The recommended revenue Agreement includes funding for partial recovery of grant administrative direct costs at 4.95 percent ($52,842) and associated indirect costs at ten percent ($5,284). The Department’s current indirect cost recovery rate is 15.873 percent ($8,388); the remaining indirect costs of ($3,104) will be covered by Health Realignment.
DISCUSSION:
The Department of Homeland Security (DHS) Appropriations Act, 2016 (Public Law No. 114-113, 12/18/2015); and authorized by Section 2002 of the Homeland Security Act of 2002, as amended (Public Law No. 107-296); DHS’s FY 2016 HSGP provides funding for terrorism prevention to states, territories, urban areas, and other local and tribal governments. The funding is used to prevent, protect against, mitigate, respond to, and recover from potential terrorism and other catastrophic events. DHS continues to encourage local jurisdictions to utilize HSGP funding to build, maintain and enhance local capabilities, such as:
• Cybersecurity;
• Infrastructure Systems;
• Access Control and Identity Verification;
• Economic Recovery; and,
• Long-term Vulnerability Reduction.
The recommended revenue agreement will be utilized for equipment, training and planning.
HSGP funds are allocated to multiple jurisdictions within the Fresno County Operational Area by a mandated HSGP Approval Authority. The Approval Authority is comprised of representatives, whom represent their respective disciplines:
• EMS Director - Fresno County Emergency Medical Services (EMS);
• County Fire Chief - Fresno County Fire Protection District;
• Municipal Fire Chief - City of Clovis Fire Department;
• Sheriff - Fresno County Sheriff’s Office; and,
• Municipal Chief of Police - City of Fresno Police Department.
The County’s Office of Emergency Services (County OES) administers the HSGP wherein Federal funds pass through the County to multiple jurisdictions on a reimbursement basis. Per section 2006. Terrorism Prevention. of the Homeland Security Act of 2002, as amended (6 U.S.C. section 607), DHS/Federal Emergency Management Agency is required to ensure that at least 25 percent ($266,709) of grant funding appropriated for HSGP are used for law enforcement terrorism prevention activities.
County OES received notification of the County’s allocation on August 10, 2016 and was required to submit a proposed spending plan to Cal OES by September 11, 2016, contingent upon your Board’s approval. The recommended revenue Agreement was finalized by the Cal OES on October 7, 2016. With your Board’s approval, the recommended agreement becomes a binding agreement and is effective July 1, 2016 through May 31, 2019. The recommended revenue agreement may be suspended or terminated by Cal OES if the County fails to comply with the terms of the agreement; however, the agreement does not allow for the County to terminate without cause.
REFERENCE MATERIAL:
BAI #27, January 12, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with Cal OES for Homeland Security Grant Program
CAO ANALYST:
Sonia De La Rosa