DATE: February 7, 2017
TO: Board of Supervisors
SUBMITTED BY: Dawan Utecht, Director, Department of Behavioral Health
Robert W. Bash, Director, Internal Services Department/Chief Information Officer
SUBJECT: Agreement with Netsmart Technologies, Inc.
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the solicitation of an integrated mental health electronic information system for the Department of Behavioral Health.
2. Approve and authorize the Chairman to execute an Agreement with Netsmart Technologies, Inc., to provide system support and maintenance for the Department of Behavioral Health, effective July 1, 2017 through June 30, 2018, with four automatic extensions ($7,736,535).
REPORT
Approval of the recommended actions will allow for continued support and maintenance services for the Department of Behavioral Health Integrated Mental Health Electronic Information System (Avatar). Avatar is utilized to meet State Department of Health Care Services (DHCS) reporting and billing requirements for all mental health and substance use disorder programs the Department and its contracted service providers administer. Avatar support and maintenance is financed with Mental Health Services Act (MHSA) and Federal Substance Abuse funds, with no increase in Net County Cost.
ALTERNATIVE ACTION(S):
If the recommended actions were not approved, the selection, purchase and implementation of a new integrated mental health electronic information system would be an additional expense. Additionally, a new system would require data conversion, modification and user retraining. Since 2008, Netsmart has been modified to meet the needs of the Department and the DHCS reporting requirements.
SUSPENSION OF COMPETITION/SOLE SOURCE CONTRACT:
The Department requests your Board waive the competitive bidding ...
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