DATE: February 28, 2017
TO: Board of Supervisors
SUBMITTED BY: Margaret Mims, Sheriff-Coroner
SUBJECT: Purchase of Homeland Security Equipment and Retroactive Agreement with Hitachi Data Systems, for the Installation of the Video Infrastructure Protection Program
RECOMMENDED ACTION(S):
TITLE
1. Make a finding that it is in the best interest of the County to waive the competitive bidding process consistent with Administrative Policy No. 34 for unusual or extraordinary circumstances for the Sheriff-Coroner's Office to purchase equipment and services from Hitachi Data Systems;
2. Approve and authorize the Chairman to execute retroactive Agreement through Amendment I and Exhibits to Agreement with Hitachi Data Systems for the continued installation of the Video Infrastructure Protection Program, effective March 24, 2016 through March 31, 2021 which includes a three-year base contract and two optional one-year extensions, total not to exceed $500,000; and
3. Adopt Budget Resolution increasing the FY 2016-17 appropriations and estimated revenues for Sheriff-Coroner Org 3111 in the amount of $450,000 (4/5 vote).
REPORT
There is no increase in Net County Cost associated with the recommended actions. The Sheriff-Coroner's Office was awarded additional grant funds of $105,000 in 2014, $126,515 in 2015, and $218,485 in 2016 from the State Homeland Security Protection (SHSP) program in order to provide additional visual/video security to specified locations throughout Fresno County. The first and second recommended actions will approve a retroactive agreement with Hitachi Data Systems (Hitachi) to allow for the installation of additional equipment, to extend the warranty period of the existing installation, provide for maintenance and support of the new installation, as well as ratify an agreement with Hitachi executed by Sheriff staff in March 2016. The third recommended action increases appropriations and estimated revenues in the amount of $450,000 for the purchas...
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