DATE: March 7, 2017
TO: Board of Supervisors
SUBMITTED BY: Delfino E. Neira, Director, Department of Social Services
SUBJECT: Agreements for Child Abuse Prevention Services
RECOMMENDED ACTION:
TITLE
1. Approve and authorize the Chairman to execute six (6) Agreements with the following agencies for the provision of Child Abuse Prevention Services, effective July 1, 2017, not to exceed five consecutive years, which includes a three-year base contract and two optional one-year extensions, total not to exceed $14,150,000.
Annual
Vendor Amount Service Area
1. Exceptional Parents Unlimited $626,569 NRC/DR Fresno 93702/93703
2. Centro La Familia $714,047 NRC/DR Fresno 93706/93722
3. Comprehensive Youth Services $586,806 NRC/DR Selma
4. Westside Family Preservation $462,578 NRC/DR Coalinga
5. Westside Family Preservation $220,000 NRC Huron
6. Comprehensive Youth Services $220,000 NRC Sanger
2. Authorize the Director of the Department of Social Services, or designee, to modify services and budget line items greater than ten percent within budgets without exceeding the annual contract maximum.
REPORT
Approval of the first recommended action will provide community-based child abuse prevention services to children and families in metro and rural areas of Fresno County. Services include Neighborhood Resource Centers (NRC) and/or Differential Response (DR). The cost of these services will be financed with a combination of Federal and State Child Abuse Prevention and Child Welfare funds, with no increase in Net County Cost.
Approval of the second recommended action will allow the Department Director, or designee, to approve modifications of services or budget line items greater than ten percent (10%) of the contract maximum which do not exceed the contract maximum through an amended version approved by County Counsel and the County Auditor-Controller/Treasurer Tax Collector. Modifications to services outside of this parameter and budget modifications that exceed the contract maximum will continue to be brought to your Board for approval.
ALTERNATIVE ACTION(S):
There are no viable alternative actions. If the recommended actions are not approved, funds allocated for child abuse prevention, intervention, and treatment services will not be allocated, resulting in adverse impacts on children and families experiencing risk factors for child abuse and neglect. Non-approval of the second recommendation would result in required Board action to modify the Agreement as service needs dictate and budget line items greater than ten percent within budgets.
FISCAL IMPACT:
Agreement administrative costs as compared to the total budget and the employee benefits costs compared to total salaries are provided in Attachment A, Table 2 and Table 3, including the breakdown for each service provider for FY 2016-17 and the remaining fiscal years. The benefits calculation includes the full amount of employee health and retirement costs, life insurance, payroll taxes, State disability and unemployment insurance. Based on similar contract services, the percentages are both reasonable and necessary for the administration of the program.
There is no increase in Net County Cost associated with the recommended actions. Total annual cost for the Agreements ($2,830,000) will be funded with Children Welfare trust funds ($1,744,949), Promoting Safe and Stable Families ($711,237), Federal Community-based Child Abuse Prevention ($42,288) and State Child Abuse Prevention, Intervention and Treatment funds ($331,526), which is now part of 2011 Realignment funds. Sufficient appropriations will be included in the Department’s FY 2017-18 Recommended Budget, Org. 5610, and will be included in subsequent annual budgets.
DISCUSSION:
On September 13 2016, the Department presented to your Board a strategic plan to enhance and expand child abuse prevention services in Fresno County by funding NRCs and DR in targeted areas of the county. This strategy is consistent with the County’s System Improvement Plan, approved by your Board on June 7, 2016, and subsequently accepted by the California Department of Social Services. NRCs and DR, either independently or integrated, have shown to be successful practices in the reduction of abuse and/or neglect.
On October 7, 2016, Request for Proposal (RFP) #17-027 for Child Abuse Prevention Services (DR and NRC) was sent to 116 potential bidders. Fourteen proposals were received by the closing date. A five-member review committee was established comprised of representatives from the Departments of Social Services and Public Health and a non-profit organization. All proposals were reviewed and rated based upon the RFP specifications, response quality, proposed services and costs.
The Department sought to fund one vendor in seven specific areas in Fresno County, identified as higher risk areas for abuse or neglect. Proposals were received for six of these areas. The review committee unanimously selected six proposals for funding and the recommended Agreements represent the review committee’s final recommendations (Attachment A - Table 1).
Approval of the recommended Agreements will ensure ongoing services for child abuse prevention, intervention, and treatment for children and families in Fresno County. Services include four integrated DR/NRC service sites, two located in Fresno, zip codes 93702/03 and 93706/93722, Selma and Coalinga. NRC only sites will be located in Huron and Sanger. DR and/or NRC services will provide an array of services including home-based case management, counseling, referrals and links to services.
The Department maintains agreements with each of the recommended vendors, including Comprehensive Youth Services for supervised/therapeutic visitation, child abuse counseling and services with the Sanger Family Resource Center ($1,985,836); Centro La Familia for human trafficking and domestic violence services ($6,038,665) and child abuse prevention services ($206,250); Westside Family Preservation Services for child abuse prevention services ($502,345); and Exceptional Parents Unlimited for intensive home visitation, child abuse prevention services and parenting education ($2,049,100).
The recommended Agreements are effective July 1, 2017 through June 30, 2020 and include the option to be extended for two additional twelve-month periods at the same terms and conditions unless either party gives a 60-day advance written notice of non-renewal.
REFERENCE MATERIAL:
BAI #50, June 7, 2016
BAI #14, September 13, 2016
ATTACHMENTS INCLUDED AND/OR ON FILE:
On file with Clerk - Agreement with EPU
On file with Clerk - Agreement with Centro La Familia
On file with Clerk - Agreement with CYS (Selma)
On file with Clerk - Agreement with WFP (Coalinga)
On file with Clerk - Agreement with WFP (Huron)
On file with Clerk - Agreement with CYS (Sanger)
Attachment A
CAO ANALYST:
Ronald Alexander